Updated on June 13, 2025
Updated on June 13, 2025
Privacy policy
Last Updated: January 2025
At PayrollAudit, we recognize that your payroll and employee data is sensitive and highly confidential. This Privacy Policy outlines our commitment to protecting the privacy of the individuals whose data we process and the businesses that use our services. We operate in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
Last Updated: January 2025
At PayrollAudit, we recognize that your payroll and employee data is sensitive and highly confidential. This Privacy Policy outlines our commitment to protecting the privacy of the individuals whose data we process and the businesses that use our services. We operate in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
Information we collect
To provide accurate auditing and threshold monitoring, we collect information from two primary sources: your business profile and the data imported from your integrated payroll and rostering software.
Business and Account Information
Contact Details: Name, email address, phone number, and job title of account administrators.
Business Details: Legal entity name, ABN/ACN, and business address.
Billing Information: Credit card or payment details (processed through secure third-party gateways).
Employee and Payroll Data (Processed Data)
To audit for underpayment and award compliance, we ingest the following data regarding your employees:
Identity Information: Full name, employee ID, and date of birth (required for age-based award rates).
Employment Details: Job classification (Award/Level), hire date, and termination date.
Rostering Data: Timesheets, start/finish times, break durations, and leave records.
Payroll Records: Historical pay slips, gross/net pay, hourly rates, allowances, overtime payments, and superannuation contributions.
Technical Data
Usage Logs: IP addresses, browser types, and access times to ensure platform security and performance.
Cookies: Small files used to maintain your session and remember your preferences.
To provide accurate auditing and threshold monitoring, we collect information from two primary sources: your business profile and the data imported from your integrated payroll and rostering software.
Business and Account Information
Contact Details: Name, email address, phone number, and job title of account administrators.
Business Details: Legal entity name, ABN/ACN, and business address.
Billing Information: Credit card or payment details (processed through secure third-party gateways).
Employee and Payroll Data (Processed Data)
To audit for underpayment and award compliance, we ingest the following data regarding your employees:
Identity Information: Full name, employee ID, and date of birth (required for age-based award rates).
Employment Details: Job classification (Award/Level), hire date, and termination date.
Rostering Data: Timesheets, start/finish times, break durations, and leave records.
Payroll Records: Historical pay slips, gross/net pay, hourly rates, allowances, overtime payments, and superannuation contributions.
Technical Data
Usage Logs: IP addresses, browser types, and access times to ensure platform security and performance.
Cookies: Small files used to maintain your session and remember your preferences.
How we use your information
We use the information collected solely for the purpose of providing, maintaining, and improving our auditing and monitoring services.
Core Service Delivery
Historical Auditing: Comparing imported payroll data against the latest Modern Award rates to identify underpayments.
Threshold Monitoring: Analyzing real-time rostering data to alert you when employees approach overtime limits or classification changes.
Engine Updates: Using aggregated, de-identified data to ensure our "compliance engine" accurately reflects regulatory changes.
Administrative and Support Purposes
Customer Support: Responding to inquiries and troubleshooting integration issues between your payroll and rostering software.
Communication: Sending system updates, security alerts, and reports regarding your audit results.
Legal and Compliance
Verification: Ensuring your business is a legitimate entity.
Audit Trails: Maintaining a record of calculations to help you prove "reasonable steps" in the event of a Fair Work Ombudsman inquiry.
Note: We do not sell your data or your employees' data to third-party marketers. Your data is used strictly for the functionality of the PayrollAudit platform.
We use the information collected solely for the purpose of providing, maintaining, and improving our auditing and monitoring services.
Core Service Delivery
Historical Auditing: Comparing imported payroll data against the latest Modern Award rates to identify underpayments.
Threshold Monitoring: Analyzing real-time rostering data to alert you when employees approach overtime limits or classification changes.
Engine Updates: Using aggregated, de-identified data to ensure our "compliance engine" accurately reflects regulatory changes.
Administrative and Support Purposes
Customer Support: Responding to inquiries and troubleshooting integration issues between your payroll and rostering software.
Communication: Sending system updates, security alerts, and reports regarding your audit results.
Legal and Compliance
Verification: Ensuring your business is a legitimate entity.
Audit Trails: Maintaining a record of calculations to help you prove "reasonable steps" in the event of a Fair Work Ombudsman inquiry.
Note: We do not sell your data or your employees' data to third-party marketers. Your data is used strictly for the functionality of the PayrollAudit platform.
Data security
Because we sit between your most critical business systems, security is our highest priority. We employ enterprise-grade measures to protect your data from unauthorized access, modification, or disclosure.
Encryption and Transmission
Data in Transit: All data moving between your rostering/payroll software and our platform is encrypted using Transport Layer Security (TLS).
Data at Rest: All sensitive records stored in our database are protected using encryption.
Access Controls
Multi-Factor Authentication (MFA): We recommend MFA for all administrative accounts to prevent unauthorized access.
Role-Based Access: Within your own account, you can restrict which staff members can view sensitive financial reports.
Internal Access: Access to your data by our staff is strictly limited to authorized personnel who require it for technical support or maintenance.
Storage and Hosting
Data Minimization: We only store the data points necessary for auditing.
Because we sit between your most critical business systems, security is our highest priority. We employ enterprise-grade measures to protect your data from unauthorized access, modification, or disclosure.
Encryption and Transmission
Data in Transit: All data moving between your rostering/payroll software and our platform is encrypted using Transport Layer Security (TLS).
Data at Rest: All sensitive records stored in our database are protected using encryption.
Access Controls
Multi-Factor Authentication (MFA): We recommend MFA for all administrative accounts to prevent unauthorized access.
Role-Based Access: Within your own account, you can restrict which staff members can view sensitive financial reports.
Internal Access: Access to your data by our staff is strictly limited to authorized personnel who require it for technical support or maintenance.
Storage and Hosting
Data Minimization: We only store the data points necessary for auditing.
Your rights
You may:
Request access to your data.
Correct or delete your information.
Withdraw your consent to data processing.
You may:
Request access to your data.
Correct or delete your information.
Withdraw your consent to data processing.
Changes to this policy
We may update this policy to reflect changes in our services or the law. We will notify you of significant changes.
We may update this policy to reflect changes in our services or the law. We will notify you of significant changes.
Contact us
If you have questions or concerns, please email us at support@payrollaudit.com.au.
If you have questions or concerns, please email us at support@payrollaudit.com.au.